Put the guide into practice
- Start with the decision: what purchase needs authorization? Record purpose, cost, currency and supporting evidence.
- Assign the requester, reviewer and approver. Reviewing the business case and authorizing the spend are different responsibilities.
- Set your internal thresholds and escalation rules. Confirm which checks your team must carry out manually; do not assume a written policy is automatically enforced.
- Test a normal request and an exception with the responsible people. Record the decision and keep the evidence with the request.
Connect the record to the decision.
Use verified source information and assign responsibility before acting. Spends Control helps keep the relevant records together; your team confirms the policy and the final decision.
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