Make the decision before the cancellation window closes.
Check the deadline first
Find the renewal date and cancellation notice period in the actual agreement. Confirm who can approve a change and how notice must be delivered. Calendar a decision date before the notice deadline.
Review value and capacity
Ask the owner whether the service is still needed. Compare purchased capacity with recorded use, check overlapping tools and discuss planned changes with the team. Underuse is a signal to investigate, not an automatic instruction to cancel.
Write down the outcome
Record renew, renegotiate, replace or retire with an owner and next action. Keep evidence of notice and any revised agreement. Update the inventory and expected cost when the decision is complete.
What decision does “The Renewal Checklist” help me prepare?
Find the renewal date and cancellation notice period in the actual agreement. Confirm who can approve a change and how notice must be delivered. Calendar a decision date before the notice deadline. For the renewal checklist, check owners, source records, decisions and verification. Use current source information rather than an assumed value.
Which source information should I check when using “The Renewal Checklist”?
Ask the owner whether the service is still needed. Compare purchased capacity with recorded use, check overlapping tools and discuss planned changes with the team. Underuse is a signal to investigate, not an automatic instruction to cancel.
Who should take responsibility for applying “The Renewal Checklist”?
Record renew, renegotiate, replace or retire with an owner and next action. Keep evidence of notice and any revised agreement. Update the inventory and expected cost when the decision is complete. Missing information about owners, source records, decisions and verification should be corrected in the relevant source section before relying on a result.
What should I do if information needed for “The Renewal Checklist” is incomplete?
Find the renewal date and cancellation notice period in the actual agreement. Confirm who can approve a change and how notice must be delivered. Calendar a decision date before the notice deadline. Keep the outcome of a team verifying the source record before an operating change attached to its source record, with the responsible person and the completed action.
How do I document the outcome after using “The Renewal Checklist”?
Ask the owner whether the service is still needed. Compare purchased capacity with recorded use, check overlapping tools and discuss planned changes with the team. Underuse is a signal to investigate, not an automatic instruction to cancel.
